Archive for category Video Cameras

Establishing Written Policies for the Use of Video Surveillance Systems

Purpose

The installation of a video surveillance system at your facility can provide many benefits, but can also be the source of numerous problems that you might not have the thought of when you first installed the system. Many facility managers are blindsided when an employee requests to see a video from a parking lot camera to determine who may have backed into her car; or when a supervisor requests video to track the work habits of an employee. Requests for recorded video are also often made by neighboring businesses and members of the general public. How should the manager of the video system handle these requests?

Employees and tenants can also have unrealistic expectations of what the video surveillance system can do, often thinking that the single camera that views the parking lot will provide a close-up view of a person breaking into their car, even though it is located 300′ away. If the recorded video doesn’t provide enough detail, they request that the image be “enhanced and enlarged” so they can identify the “perp”. (It works that way on the CSI and NCIS shows on television, right?)

To effectively manage these issues, every organization that uses a video surveillance system should establish written policies regarding its purpose and use. These policies should be known by everyone in the organization so that expectations are realistic and so that there are no surprises after an incident has occurred. These written policies provide guidelines to the manager of the video surveillance system telling exactly how each specific type of situation should be handled.

Your organization should develop a video surveillance system policy that is specifically tailored to meet your needs. At a minimum, your video surveillance policy should address the following topics:

  • Purpose of video surveillance system.
  • Where cameras are typically used.
  • Where cameras are generally never used.
  • Where video surveillance system is monitored.
  • How video is recorded and for what duration.
  • Who is responsible for the management of the video surveillance system.
  • Who has access to video recordings and for what purposes.
  • The use of covert cameras.
  • Procedures for requesting video recordings.
  • Archival storage of video recordings related to security incidents.

Because your video surveillance system policy may have legal implications, the policy should be reviewed by your in-house counsel or an outside attorney before it is finalized.

Example of Video Surveillance System Policy

The following is a example of a video surveillance policy for a medium-sized organization. This policy is intended to provoke thoughts that can be used in developing your own policies. It is not intended to be used as a template or to be used without modification.

 

 

Video Surveillance System Policies for the Acme Corporation
Version 1.0   01/10/12

Purpose

The Acme Corporation makes limited use of video surveillance systems on its corporate campus. Video surveillance systems are primarily used to record access at building entrances and at the garage elevator lobbies. Video surveillance cameras are also used to provide surveillance of the exterior of the building and surrounding streets.

Video surveillance cameras are generally not used to observe employee work areas, and are never used in areas where employees would have an expectation of privacy, such as restrooms or locker rooms.

The primary purpose of the video surveillance system is to allow the after-the-fact investigation of crimes committed against the company. The system may also be used to assist in the investigation of certain types of occupational health and safety violations.

The video surveillance system is not intended to be used as a method of tracking the work habits or productivity of individual employees.

Management of Video Surveillance Systems

The Acme Corporation Security Department is responsible for the management of all video surveillance systems used at the corporation. Other corporate departments shall not install video surveillance system without the knowledge and approval of the Security Department. In particular, the use of covert camera systems must first be approved by both the Acme Corporation Security Department and Legal Department.

Video Surveillance Monitoring

The video surveillance systems are capable of being monitored from the Security Desk located at the Omega Building lobby. Security officers generally view video surveillance cameras on a periodic basis or in response to a specific incident. Because of the many responsibilities of the officer at the Security Desk, the video surveillance system is not monitored on a continuous basis.

Video Surveillance Recording

All video surveillance cameras are capable of being recorded continuously by a digital video recording system. Recorded video is used exclusively for the investigation of security and safety incidents and not for other purposes.

The Acme Corporation Security Department is responsible for the management of the video surveillance system and has exclusive control of the release of video recordings produced by this system.

Recorded video is not made directly available to Acme Corporation employees, building tenants, or the general public. In the event that a security incident occurs, employees should report the incident to the Security Manager. If the event occurred in an area where video surveillance coverage is available, the Security Manager will review the recorded video and make a determination if any video relevant to the incident is available. This video will be used by the Security Manager to investigate and resolve the reported security incident.

Requests to provide video recordings directly to non-employees (such as tenants, neighbors, or members of the general public) will not be accommodated. If a crime has been committed, non-employees should be encouraged to report it to the police. If it is believed that recorded video from the Acme Corporation would assist in the investigation of this crime, the police should be told to contact the Acme Corporation Security Manager. If relevant video is available, a permanent video clip of the incident will be produced and made available to the police. All requests for video recordings by law enforcement agencies shall be coordinated through the Acme Corporation Legal Department.

Recorded video is generally stored for a period of thirty days. Any video associated with a specific security incident or event is generally converted into a permanent video clip and stored for the duration of the investigation. Video clips which could become evidence in civil or criminal proceedings are kept indefinitely unless other direction is given by the Legal Department.

Limitations of Video Surveillance Systems

Employees should be aware that a security officer is not watching most cameras most of the time and employees should not have an expectation that they are under continuous surveillance when they are in the range of a camera. For example, employees walking to their car late at night should call Security and request an escort rather than assume that they are already being watched by a security officer using a camera.

Employees should also be aware that the video surveillance system has cameras that cover only a small fraction of the total campus, and even when camera coverage exists, it may not provide the level of detail necessary to spot suspicious activity or identify criminals.

Three Dirty Little Secrets about Video Surveillance Systems

 

Dirty Little Secret #1 – Security Cameras Rarely Serve as a Deterrent to Crime

Despite an almost universal belief otherwise, there is no conclusive evidence that video surveillance systems serve as a deterrent to crime. While a few studies have shown that there may be a decrease in crime when cameras are installed in certain settings, such as publically-operated parking garages, there are many more studies that have shown that the installation of security cameras has no effect whatsoever on crime rates.

While more independent  studies are needed, the evidence at this point suggests that security cameras rarely prevent crimes from occurring, and almost certainly don’t deter crime to the degree that is implied by many sellers and installers of video surveillance equipment.

The following should be considered when contemplating the deterrent effect of video surveillance cameras:

  • Most people who engage in criminal behavior don’t have the same thought processes that honest people do and don’t consider the long-term consequences of their actions.
  • Many people who commit crimes aren’t thinking rationally at the time they commit them. They may be drunk, high on drugs, or suffering from some form of mental illness.
  • Smart criminals are well-aware of the limitations of video surveillance systems and may plan their crimes around them. They may commit crimes just outside of the range of cameras, or wear simple disguises to conceal their identity.
  • People become desensitized to the presence of video cameras after a short time. While there may be an awareness of cameras when they are first installed, they soon become part of the environment, making regular occupants of the area almost oblivious to their presence.

Dirty Little Secret #2 – Most Recorded Video is Useless as Evidence

The goal of most video surveillance systems is to provide recorded evidence when a crime has been committed, allowing the criminal suspect to be quickly identified, captured, and prosecuted. Ideally, the recorded video would show the criminal in the act: stealing the computer, vandalizing the car, or assaulting the victim. Images on the recorded video would provide a good picture of the suspect, allowing his facial features, clothing, and any distinguishing marks to be clearly recognized. When the suspect is captured and brought to trial, the video evidence would be compelling enough that a jury would be convinced of the suspect’s guilt “beyond a reasonable doubt”.

While this type of scenario is often played out on television shows and in movies, it rarely occurs in the real world. Most users of commercial video surveillance systems are deeply disappointed when they discover that the system that they have purchased can’t provide recorded video that is useful as evidence. This dissatisfaction usually comes to light when the user reviews recorded images in an attempt to investigate a crime after the fact. Complaints frequently heard are: “I can see the person, but can’t identify who it is”; “I can see the person, but I can’t see what they are carrying”; “I can see a car, but can’t tell the make or model or read the license plate”; “when I enlarge the picture, it is nothing but a blur!” ; “the view of the camera is blocked in exactly the area that I want to see”.

Most problems related to the quality of recorded images can be attributed to the following:

  • Too few cameras with too wide a field-of-view: Cameras can view a wide area, or provide a high-level of detail, but not both. Many cameras are set to view an excessively large area, which makes it impossible to positively identify people at most points within the scene.  A study by the FBI suggested that, in order for a person’s face to be positively identified, the person must equal approximately 120% of the vertical height of the video image. To get this type of image requires an extremely narrow field of view, allowing each camera to cover only a very small area. While not everyone agrees with this study, almost everyone admits that most cameras installed today have fields of view that are set too wide to allow facial recognition throughout most of their coverage area.
  • Improper viewing angle: To best identify a person, a camera needs to have a relatively straight-on shot of the person’s face. Many cameras are installed too high, at the wrong angle, or pointed so that they only see the side of the face or the back of the head. For example, at building entrances, it is common to only have a camera inside pointing out towards the door. While this camera can provide a good view of someone entering the building, it can only see the back side of a person exiting.
  • Blind spots in coverage area: There are lots of obstructions in settings such as parking garages or warehouses. Cameras can’t see through structural columns, parked trucks or stacks of pallets, often creating conditions where large portions of the facility cannot be seen by a camera.
  • Improper lighting conditions: Cameras need to have an adequate amount of light in order to see. More importantly, the lighting needs to be uniform throughout the viewing area. Too little light or the combination of bright areas and dark areas within the viewing area will usually produce a poor quality image.
  • Improper recording resolution setting: There is a tradeoff between the video resolution used for recording and the amount of time that images can be stored on the recording device. The higher the resolution, the less recording time. In many cases, the resolution setting has been set to an unacceptably low rate in an attempt to maximize recording time.

While all of the problems identified above are solvable, the cost of doing so can be prohibitive in many applications.

Although it is relatively easy and cost effective to get good quality recorded video in small, confined areas such as at building entrances or at teller’s windows, it can be much more challenging and expensive to cover large open areas such as parking garages and warehouses. Most property owners don’t want to spend the money that it takes to properly provide evidentiary quality video coverage throughout their facilities, as this can require many more cameras and much more recording equipment than they originally planned on installing. Instead, they choose to install far fewer cameras than are actually needed and hope for the best. They are often aided and abetted in this effort by security integrators, who would rather sell just a few cameras than none at all. The net result: a video surveillance system that fails to meet the owner’s needs and is incapable of providing recorded video that is useful as evidence.

Dirty Little Secret #3 – “Megapixel” Security Cameras Won’t Cure All Video Surveillance Problems

New high-resolution video cameras have been introduced in recent years and these cameras are now becoming popular in the video surveillance industry. Offering resolutions of up to 16 megapixels (MP) and higher, these cameras promise to provide a quality of video that is substantially better than that provided by traditional standard definition (SD) cameras.

Many manufacturers  and security integrators have been quick to tout the benefits of these cameras, claiming that they are the cure to all of the weaknesses of traditional video surveillance systems. Some of the claims that we have heard by manufacturers include: “one megapixel camera can replace up to ten of your standard fixed-position cameras”; “there is no longer any need for pan-tilt-zoom cameras – our 360 degree megapixel camera can view and record all areas all the time”; and “our megapixel cameras will finally allow you to positively identify faces and read license plates throughout your parking lots”…, etc.

Our actual experiences in seeing megapixel cameras in use at some of our clients facilities paints a somewhat less flattering picture. While megapixel cameras can be beneficial in many applications, it is our opinion that the capabilities of megapixel camera have been greatly oversold by many manufacturers.

Some of our findings include:

  • Megapixel cameras work best in indoor applications where lighting is adequate and doesn’t vary significantly throughout the day. In these conditions, megapixel cameras are capable of providing a significantly better quality image than that provided by a standard definition camera.
  • Using megapixel cameras in outdoor applications can be a real challenge. While the image quality provided during the day can be great, the image quality at night can be the same or even worse than that provided by a standard definition video camera. Users who install megapixel cameras outdoors for improved nighttime picture quality are likely to be disappointed.
  • The increased resolution provided by megapixel cameras can provide an improved ability to make out facial details and license plates when the camera’s field of view is properly focused on the area of interest and lighting conditions are correct. In some cases, this may allow the use of fewer cameras to cover the same scene, however it is still unrealistic to expect a single megapixel camera to cover a large area. Thinking that you can install just a handful of megapixel cameras to get evidentiary quality video coverage throughout your entire parking garage is unrealistic.
  • The installation of megapixel cameras can’t solve problems such as blockage of view, improper viewing angle, and poor lighting conditions.
  • The quality of images produced by megapixel  cameras can vary greatly by manufacturer, particularly in real-world surveillance applications. Cameras with a higher megapixel rating don’t necessarily produce better quality images than cameras with a lower megapixel rating.

Our conclusions: megapixel cameras can provide improved performance in some applications, but they are not a “magic bullet” that will automatically solve all of your video surveillance problems.

Summary

Video surveillance systems can be a useful tool when designed and installed correctly, and when the user has realistic expectations about what they can and cannot accomplish. In many cases, users will install video surveillance cameras as a “quick fix” when they are having a security problem, without considering that cameras may not be the correct solution. Cameras installed under these circumstances are almost always a waste of money.

We recommend that clients develop a comprehensive security plan for their facility before making the decision to install security cameras. This plan should be based on a security risk assessment and address all aspects of security including security policies and procedures, employee training, architectural security, and electronic security systems.

While video cameras can be part of your overall security plan, they are rarely a security solution in themselves.

Are Closed-Circuit Television Cameras an Invasion of Privacy?

The use of closed-circuit television cameras is becoming commonplace in businesses both large and small. Almost every night on the evening news you can see video recordings capturing shoplifters, robbers, and even kidnappers. Also, cameras are now used by law enforcement and the news media to conduct “sting operations” to catch unsuspecting con men and other criminals.

As the use of cameras and video recorders becomes more common, society at large is becoming concerned about privacy issues related to cameras and other security surveillance devices. Many people feel that cameras, especially hidden ones, are a threat to their right of privacy.

Security professionals and facility managers who use cameras and other surveillance devices need to understand the legal implications of installing such devices. In today’s litigious environment, people who feel that their privacy was invaded are likely to sue, particularly if your company is a well-established company with “deep pockets”. The improper use of surveillance devices may also subject your company and it’s managers to prosecution for violation of federal or state laws.

Here are a number of things to consider prior to installing any type of camera or other surveillance device:

  • Camera surveillance and video recording in “public” spaces is usually legal.
  • Camera surveillance and video recording in “private” spaces is usually not legal. A private space is a space where a reasonable person would have an “expectation of privacy”. Areas where an ” expectation of privacy” exists include restrooms, showers, dressing rooms, lockers rooms, employee lounges, first aid rooms, and other similar spaces.
  • The laws relating to the recording of audio are usually much stricter than the laws relating to the recording of video. Despite the fact that most video recorders allow the recording of audio as well as video, the use of the audio recording feature is illegal in many applications.
  • Some jurisdictions may require that a sign be posted giving notice that the area is under video or audio surveillance.
  • Cameras that observe employee work areas are usually legal, but can create morale problems if employees feel that the cameras are being used to track their productivity and work habits. The coverage and purpose of cameras and other surveillance devices should be clearly communicated to all employees. It is suggested that this topic be included in the company employee handbook.
  • Companies who have employees represented by a union or other trade organization should verify that the installation of cameras or other surveillance devices does not violate the terms of any collective bargaining agreement.
  • Be especially careful with hidden or “covert” camera installations. While it may be tempting to try and catch a thief, an improperly obtained recording is useless as evidence and may subject the company to legal damages costing far more than any theft ever would. The use of covert cameras in theft investigations is not a “do-it-yourself” project and is best left to skilled investigators who are familiar with the applicable laws.
  • Check the laws concerning audio and video surveillance applicable in your state or province. The proposed use of cameras (particularly covert cameras) in questionable areas should be reviewed by your attorney prior to installation.