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Security RFP Preparation

Silva Consultants helps clients to prepare RFP (request-for proposal) documents to enable the competitive procurement of security systems, guard services, and other security-related products and services.


Silva Consultants has more than 30 years of experience in preparing RFPs and technical specifications for access control systems, alarm monitoring systems, video surveillance systems, security communications systems, and other types of electronic security systems. We also prepare RFPs and specifications for security guard and patrol services, alarm monitoring services, and other types of security services.


We can help clients who know exactly what they want and only need assistance in writing the RFP; and can help clients who are in the early stages of planning and really aren't sure of what they need or how to go about buying it.


Our RFP preparation services are custom tailored to meet the requirements of each client, and may include some or all of the following:

  • Definition of the client's requirements and scope of work.

  • Conducting research to identify suitable products and services.


  • Identification and pre-qualification of vendors, products, and service providers.


  • Coordination of vendor demonstrations and interviews.


  • Preparation of detailed technical specifications for security products and services. Specifications can be performance based (vendor-neutral) or written around specific products depending on the needs of the client.


  • Preparation of administrative requirements for the project, including requirements for scheduling, project management, safety, and quality control.


  • Preparation of bid forms, equipment schedules, and sketches showing desired locations of security devices.


  • Development of criteria for the scoring and evaluation of proposals.


The advantages of having Silva Consultants prepare your RFP include:

  • You will receive guidance from an independent security expert that has up-to-date knowledge of the latest security products and services, yet has no ties or allegiances to anyone other than you.

  • You will get an RFP that is professionally-written, complies with industry standards, and uses recognized terms and specification language.

  • You will get an RFP that is easily understood by vendors, clearly defines project requirements, and provides a level playing field for everyone involved.

  • You will get an RFP that delivers proposals that can be compared on a true "apples-to-apples" basis.

  • You will get the benefits of experience gained and lessons learned from hundreds of similar projects.

  • You will gain access to the right people at equipment manufacturers, systems integrators, and other security service providers.

  • You will have someone available to help you with the technical aspects of your project from start to finish.


Don't try to go it alone when preparing a security RFP. Contact us today for a free, no-obligation quotation on what it would cost for us to prepare a security RFP for your upcoming project.

Did You Know?

Poorly prepared RFPs can result in receiving inconsistent proposals that are difficult to compare or evaluate

Misunderstandings about RFP requirements can result in change orders and unexpected extra costs

Silva Consultants is located near Seattle, Washington.

Our primary service area is Washington, Oregon, Idaho and California, but we serve clients in all parts of the United States.

Visit our Security Tips page for more than 70 free articles on a variety of topics related to physical security

Thinking about becoming an independent security consultant yourself?

Buy Michael A. Silva's book on Amazon


"Becoming an Independent Security Consultant – A Practical Guide to Starting and Running a Successful Security Consulting Practice"

Published May, 2016

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